Payroll Thirteenth Month

There are adjustments from 13th Month if the stated conditions are met.

• This means that this is assumed as complete attendance of the employee on the last regular payroll cut off. There will be no deductions or additions.
• There will be a projection if two conditions are met: (1) there is no Approved and Closed Payreg and/or (2) The Regular Payroll Cut-off is within the 13th Month Cut off.
  • Exemptions (no projection):
    • With Entry in 13th Month Payroll Register – this means that the value to be reflected is based on ‘Approved and Closed’ or ‘Generate Payslip’ Payroll Register.
      • An ‘Approved and Closed’ or ‘Generated Payslip’ Payroll Register is available for the cut-off
      • Start and end of 13th Month Cut-off period is the same with start and end of Regular Payroll Cut-off period.
        • Example: 13th Month Cut-off period is December 25 to December 24 while Regular Payroll Cut-off period is 25th to 11th and 12th to 24th
    • Without Entry in 13th Month Payroll Register – this means that there will be no value to be reflected for the affected regular payroll cut-off.
      • Pay Frequency is Semi-Annual,
      • 13th Month Cut-off period is the first cut-off,
      • End of 13th Month Cut-off is not the same with end of Regular Payroll Cut-off, and
      • No ‘Approved and Closed’ or ‘Generated Payslip’ Payroll Register
        • In this case, the Regular Payroll Cut-off that is not included in the first 13th Month Cut-off will be part of second 13th Month Cut-off.
        • Example: 13th Month Cut-off Period is January 1 to May 31 and June 1 to December 31 while Regular Payroll Cut-off Period is 25th to 11th and 12th to 24th
          • January 1 to May 31 will include the December 25 to January 11 up to May 12 to 24.
          • June 1 to December 31 will include the May 25 to June 11 up to December 12 to 24.

• This adjustment is only applicable if the following conditions are met:
  • 13th Month Pay Frequency is Semi-Annual
  • There is a salary change on the second 13th Month Cut-off Period
• Formula: Latest Basic Salary minus Basic Salary from each cut-off
• This is reflected directly in 13th Month Payroll Register if applicable.